Item Coversheet



Staff:
Agenda:
Gayle L. Conrad, Director of Citizen Services/City Clerk
11/7/2016

AGENDA REPORT
Cape Girardeau City Council

16-251



SUBJECT
A Resolution authorizing the City Manager to execute an Agreement between the Cape Girardeau Area Chamber of Commerce and the City of Cape Girardeau, Missouri, for operation of the Convention and Visitors Bureau.


EXECUTIVE SUMMARY

This is a Resolution to authorize the City Manager to execute a new Agreement on behalf of the City for the Cape Girardeau Area Chamber of Commerce to continue its operation of the Convention and Visitors Bureau.


BACKGROUND/DISCUSSION
The current agreement between the City and the Chamber for the operation of the CVB expires on June 30, 2017.  As you are aware, the CVB recently moved into offices with the Chamber at 220 North Fountain.  Chamber President John Mehner previously appeared before the Council and requested an early renewal of the CVB Operations Agreement.  At the direction of the Council, staff has worked with Mr. Mehner and prepared a new CVB Operations Agreement to replace the current agreement.  The Chamber Executive Board reviewed and approved this agreement at their November 1st meeting. 

Listed below are some of the more substantive changes to the previous agreement that have been agreed to by City staff and the Chamber:
  1. The first term will run January 1, 2017, through June 30 2020, with two additional three-year term options. 
  2. Establishes a six-member Convention and Visitors Bureau Executive Board, which will replace the current Executive Board and CVB Task Force.  Three members will be appointed by the Chamber Board, one of which will be the Chamber President.   Three members will be appointed by the City Council, one of which will be the City Manager. 
  3. Clarifies the duties and responsibilities of the CVB Executive Board.
  4. Clarifies the Chamber's Scope of Services for operation of the CVB, including marketing, sales, management and reporting.


FINANCIAL IMPACT
See the attached Agreement for payment obligations.


SUSTAINABILITY: ECONOMIC, ENVIRONMENTAL AND SOCIAL IMPACTS
The obligations contained in the Agreement are paid solely from the proceeds of the City's Hotel/Motel/Restaurant Tax.


STAFF RECOMMENDATION
City staff recommends City Council approval of the attached Resolution.


ATTACHMENTS:
Name:Description:
Resolution_for_Operation_of_CVB_2016.1.docResolution
Chamber_CVB_Contract.2016.draft6.clean.docCVB Operations Agreement