Item Coversheet



Staff:
Agenda:
Casey Brunke, P.E., City Engineer
8/15/2016

AGENDA REPORT
Cape Girardeau City Council

16-200



SUBJECT
Resolution authorizing the City Manager to enter into a contract with Robertson Contractors, Inc., for the South Sprigg Street Road Restoration over Cape LaCroix Creek, Project ER-1518(005).

EXECUTIVE SUMMARY

Federal Highway Administration approved the obligation of funds in the amount of $369,871.20 for the preliminary engineering study for the study of sink holes and remediation.  The project consists of the removal of the existing bridge structure, and building a new longer bridge structure in the same location.  The new structure is designed to span over the area where sinkholes have developed in recent years.  The new bridge is necessary because recurring sinkholes in the immediate area caused the road approaching the bridge to cave in.  This has forced the closure of South Sprigg Street at La Cruz Street and forces traffic to detour around via Highway 61.

BACKGROUND/DISCUSSION
The City of Cape Girardeau solicited Requests for Qualifications for the South Sprigg Street Road and Bridge Restoration Project.  Twelve consultants submitted their qualifications and Horner & Shifrin, Inc. was selected. The project was publicly advertised for the requisite 21 days and on August 9, 2016 and three (3) bids were received.  The bids ranged in price from $3,372,230.50 to $4,286,178.85.  The low bid was submitted by Robertson Contractors, Inc. with a bid of $3,372,230.50 and KCI Construction Company, Inc. submitted the second lowest bid of $3,761,582.03.  Both bids will be evaluated by MoDOT and the project will be awarded to the "lowest and most responsible" bidder.

FINANCIAL IMPACT
On September 11, 2014, the Federal Highway Administration approved the obligation of funds in the amount of $369,871.20 for the preliminary engineering study for the study of sink holes.  This amount will qualify for 80% reimbursement under the Missouri Highways and Transportation Commission Emergency Program Relief.  The City has also received approval of $3,998,100 for design and construction.  The City received a Delta Regional Authority grant in the amount $100,000 that will be put towards the City's 20% match. Any remaining funding for the project will come from the Motor Fuel Tax revenue.  The City has applied for and received a Missouri Transportation Finance Corporation low interest loan to be used in the interim until the United States Congress appropriates the City's additional $3,998,100.

SUSTAINABILITY: ECONOMIC, ENVIRONMENTAL AND SOCIAL IMPACTS
South Sprigg Street has been closed since 2013 because of the sinkhole activity.  The road closure has affected several homes and businesses by longer travel times and additional fuel usage.

STAFF RECOMMENDATION
Staff recommends the Council award the South Sprigg Street Road Restoration over Cape LaCroix Creek, ER Project 1518(005), to Robertson Contractors, Inc. contingent upon approval from the Missouri Department of Transportation.

ATTACHMENTS:
Name:Description:
Robertson_Contractors-Sprigg_Sinkholes-LaCroix_Creek.docResolution
Robertson_Contract.pdfContract with Robertson Contractors, Inc.
ER-1518(005)_Bid_Tab.pdfBid Tab