Item Coversheet



Staff:
Agenda:
Tim Gramling - Public Works Director
1/5/2015

AGENDA REPORT
Cape Girardeau City Council

15-004



SUBJECT
Agreement for Professional and Construction Management Services with Cambridge Companies, Inc. for a new solid waste multi-use transfer facility.

EXECUTIVE SUMMARY

On December 2, 2014, the City executed an agreement with Republic Services that included hauling & transportation services of municipal solid waste from the City's current transfer station.  The agreement also included a provision for the construction of a new multi-use transfer facility and hauling & transportation services from the new facility.  The agreement also included a provision for Republic Services to operate their hauling operation from the new City owned facility and to process all solid waste from that hauling operation through the new City owned multi-use facility.  The revenue from the solid waste processed by the City from Republic's hauling operation, as well as the lease payment for using City owned facilities will provide enough revenue to pay for the new facility without increasing user fees.  This agreement with Cambridge allows the City to implement the new facility provision of the partnership with Republic Services.

BACKGROUND/DISCUSSION
A request for proposals for Solid Waste Services was advertised on August 6, 2014 and proposals were received on October 6, 2014.  Republic Services was chosen from the four proposals submitted.  This agreement is a result of the negotiations between the City and Republic Services based on their submitted proposal.  The agreement establishes the hauling and transportation rates as well as the conditions for providing those services for the City.  The agreement also sets out the terms that will allow the City to pursue the construction of a new City owned Solid Waste Multi-Use Facility that will be funded through additional revenues produced as a result of this agreement with Republic.  A favorable agreement for the construction of the new facility has been negotiated with Cambridge Companies, who was the company included in Republic's proposal and is being brought to Council for approval.  The estimated cost of the total project is $3,869,508 which includes professional design services, permitting services, construction management services and construction of the new facility.

FINANCIAL IMPACT
There is no anticipated additional impact to the Solid Waste budget for the design and construction of this new City owned facility.

SUSTAINABILITY: ECONOMIC, ENVIRONMENTAL AND SOCIAL IMPACTS
Synergies created between Republic Services and the City operating out of a new multi-use facility is mutually beneficial to both parties and has the potential to increase the amount of solid waste brought to and processed by the City which would mean a greater potential for increased revenue in the future.

STAFF RECOMMENDATION
Staff recommends approval of the resolution to authorize the City Manager to execute this agreement and all related documents for this project.

ATTACHMENTS:
Name:Description:
Cambridge_-_Solid_Waste_Multi-Use_Facility_Res.docSolid Waste Multi-use Transfer Station Ordinance
MUF_Agreement.pdfAgreement for Professional and Construction Management Services with Cambridge Companies